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INVITATION FOR BID School Nutrition Food and Supplies for SY 21-22

Thomasville City School District, GA·School
May 05, 2021
Posted Date
May 27, 2021
Submission Deadline
Reported: Thomasville City Board of Education School Nutrition Program
Jeana Smith
229-225-2666 x 1007
Submit at: Thomasville City Schools Board of Education, School Nutrition Program, 404 North Broad Street, 3rd Floor, Thomasville, GA 31792

Summary

This document is an Invitation for Bid (IFB) from the Thomasville City Board of Education, School Nutrition Program, requesting sealed bids for food products, paper goods, and supplies for the 21-22 school year. Bids are due by May 27, 2021.

Evaluation Criteria

Lowest responsive and responsible Bidder meeting all terms, conditions, and specifications of the IFB.

Required Deliverables

Food products, paper goods, and supplies for SY 21-22

Required Attachments

Attachment A - Contract Signature Page, Attachment B - Food Specifications, Attachment C - Vendor Bid Form, Attachment D - Lobbying Certificate and Disclosure, Attachment E - Civil Rights Assurance, Attachment F - Certification Regarding Debarment (Form AD-1048)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Thomasville City School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 27, 2021. Proposals should be submitted to: Thomasville City Schools Board of Education, School Nutrition Program, 404 North Broad Street, 3rd Floor, Thomasville, GA 31792. For questions, contact Jeana Smith at 229-225-2666 x 1007.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Thomasville City School District?

Civic IQ tracks all active and historical solicitations from Thomasville City School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Thomasville City School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Thomasville City School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jeana Smith at 229-225-2666 x 1007. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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