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RFPCLOSED

Wood County Request For Proposals for Vision Plan Benefits Administration

Wood County District Public Library, Bowling Green, OH·Library District
Jun 01, 2024
Posted Date
Jul 08, 2024
Submission Deadline
Reported: Wood County Commissioners
Erica Noel
419-354-9199
Wood County and Northwest Ohio area
Submit at: Wood County Commissioners' Office, One Courthouse Square, Bowling Green, Ohio 43402 or via email to enoel@woodcountyohio.gov

Summary

Wood County is seeking proposals for the administration of its vision program or a fully insured vision insurance plan. The contract is intended to cover the years 2025, 2026, and 2027, with the possibility of an extension. Proposals are due by July 8, 2024.

Evaluation Criteria

Low initial costs, Low ultimate cost, Evidence of the ability to service the account, Number and location of providers, Evidence of the ability and willingness to provide requested information, Reputation and past experience of the offeror, Such other factors as may be disclosed, Compliance with requested process

Required Deliverables

Proposals, Non-Collusion Affidavit, Delinquent Tax Affidavit, Child Support Affidavit, Vision Program Questionnaire, Agreement, HIPAA Business Associate Agreement

Required Attachments

RFP Forms, Non-Collusion Affidavit, Personal Property and Real Estate Tax Affidavit, Child Support Affidavit, Proposed contract

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Wood County District Public Library?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 8, 2024. Proposals should be submitted to: Wood County Commissioners' Office, One Courthouse Square, Bowling Green, Ohio 43402 or via email to enoel@woodcountyohio.gov. For questions, contact Erica Noel at 419-354-9199.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Wood County District Public Library?

Civic IQ tracks all active and historical solicitations from Wood County District Public Library. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Wood County District Public Library for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Wood County District Public Library in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Erica Noel at 419-354-9199. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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