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INVITATION FOR BIDS (IFB) FOR INSTALLATION AND MAINTENANCE OF LED STREETLIGHTS

Village of Great Neck, North Hempstead, NY·City
Aug 31, 2017
Posted Date
Sep 11, 2017
Submission Deadline
Reported: Village of Great Neck, New York
1 year term
Village of Great Neck, New York
Submit at: 61 Baker Hill Road, Great Neck, NY 11023

Summary

This document is an Invitation for Bids (IFB) from the Village of Great Neck, NY, for the installation and maintenance of approximately 832 LED streetlights. Bids are due by September 11, 2017.

Evaluation Criteria

Lowest total bid price from responsive and eligible bidder, skill, ability, and integrity, ability to furnish labor in harmony, completion of construction safety and health course.

Required Deliverables

Installation and maintenance of LED streetlights, including removal of existing HID luminaires, installation of new LED luminaires, wiring, fuse installation, and data tracking.

Required Attachments

General Bid Form, Statement of Competency/Certification of Good Faith, Bid Price Form, Labor Harmony and OSHA Certifications, Fully Executed and Signed Contract, Bid Deposit, Performance Surety Bond, Payment Bond, Insurance Certificate(s), Prevailing Wage Sheets.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Village of Great Neck?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 11, 2017. Proposals should be submitted to: 61 Baker Hill Road, Great Neck, NY 11023.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Village of Great Neck?

Civic IQ tracks all active and historical solicitations from Village of Great Neck. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Village of Great Neck for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Village of Great Neck in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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