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RFPCLOSED

Request for Proposal Notice for Depository Services

Denver City Isd, Denver City, TX·School
Jun 08, 2021
Posted Date
Jul 12, 2021
Submission Deadline
Reported: Denver City Independent School District
LaChrisa Rains
806-592-5910
2 year term
Denver City, TX
Submit at: 501 Mustang Avenue, Denver City, TX 79323

Summary

Denver City Independent School District is soliciting proposals from banks to serve as a depository to assist with the banking functions for funds of the district. The contract term is for two years, with options for two additional two-year extensions.

Evaluation Criteria

Cost of services, Additional services offered, Automated services offered, Ability of the bank to provide necessary services and perform duties as depository, Collateralization policy and type of third-party institution holding collateral, Fraud prevention and notification policy, Interest rates offered on time deposits.

Required Deliverables

Three complete paper copies of each proposal, Uniform Bank Performance Report reference, Attachment A (Volumes and Pricing of Depository Services), Sample Account Analysis Statement, Attachment C (Sample Collateral Agreement), any service agreements, screen shots of automated cash management system or web demo access, sample daily balancing report, sample account reconciliation reports, Form A (Non-Collusion Statement), Form B (Felony Conviction Notification), Form C (Bidder's Certification), Form D (Debarment or Suspension Certification Form), Form E (Deviation/Compliance Form), Form F (No Bid Notification), W-9 Request for Taxpayer Identification Number and Certification.

Required Attachments

Attachment A, Volumes and Pricing of Depository Services; Attachment B, District's Current Account Structure; Attachment C, Sample Collateral Agreement; Form A - Non-Collusion Statement; Form B – Felony Conviction Notification; Form C - Bidder's Certification; Form D – Debarment or Suspension Certification Form; Form E – Deviation/Compliance Form; Form F - No Bid Notification; W-9 Request for Taxpayer Identification Number and Certification.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Denver City Isd?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 12, 2021. Proposals should be submitted to: 501 Mustang Avenue, Denver City, TX 79323. For questions, contact LaChrisa Rains at 806-592-5910.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Denver City Isd?

Civic IQ tracks all active and historical solicitations from Denver City Isd. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 2 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Denver City Isd for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Denver City Isd in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is LaChrisa Rains at 806-592-5910. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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