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RFPCLOSED

Alexander'S Ford Park Walking Trail – Debris Removal Services Fema Project

Polk County, Polk County, NC·County
Feb 18, 2026
Posted Date
Mar 20, 2026
Submission Deadline
Bobby Arledge
(828) 894-3301 ext 221
1 year term
Columbus, NC
Submit at: P.O. Box 308 (40 Court House St.), Columbus, NC 28722

Summary

Polk County is seeking qualified Debris Contractors for Debris Removal along the Alexander's Ford Park Walking Trail for FEMA Project 803888, Category A Debris Removal related to Hurricane Helene.

Evaluation Criteria

Technical Approach & Understanding of Conservation Easement Restrictions, Experience with FEMA PA Category A Debris Hauling (last 5 years), Qualifications of Key Personnel & Staffing Plan, Price, Past Performance / References

Required Deliverables

Preliminary Work Plan, Daily equipment/personnel dispatch, Daily activity logs, Unit rate tickets, Load tickets, And debris reports, Leaner/Hanger documentation and logs, Final debris removal report

Required Attachments

Cover Letter & Executive Summary, Technical Proposal, Completed Price Sheet, Resumes of key personnel, Three (3) references of similar FEMA Projects, Certificates of Insurance, Bonding Letter, Completed federal forms (debarment, lobbying, etc.), Work Plan

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Polk County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 20, 2026. Proposals should be submitted to: P.O. Box 308 (40 Court House St.), Columbus, NC 28722. For questions, contact Bobby Arledge at (828) 894-3301 ext 221.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Polk County?

Civic IQ tracks all active and historical solicitations from Polk County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Polk County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Polk County in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Bobby Arledge at (828) 894-3301 ext 221. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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