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Request For Proposal (rfp) For A Feasibility Study On Fundraising, Philanthropy, And Sponsorship Opportunities For Homestead High School Outdoor Athletic Facilities

Mequon-Thiensville School District, WI·School
Oct 15, 2025
Posted Date
Nov 03, 2025
Submission Deadline
Matthew Joynt
(262) 238-8504
Submit at: mjoynt@mtsd.k12.wi.us and asarnow@mtsd.k12.wi.us

Summary

The Mequon-Thiensville School District is seeking proposals for a feasibility study to evaluate the potential for private-sector engagement and provide actionable recommendations for a fundraising strategy for Homestead High School's outdoor athletic facilities.

Evaluation Criteria

Demonstrated experience conducting fundraising feasibility studies, Quality and clarity of the proposed methodology, Qualifications and experience of key personnel, Cost and overall value to the District, Proposed timeline and capacity to meet project milestones

Required Deliverables

Project kickoff memo & workplan, Stakeholder engagement, Benchmarking brief, Sponsorship/naming rights framework, Preliminary findings memo, Feasibility report (final), Board presentation

Required Attachments

Exhibit A: Authorized signature page

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Mequon-Thiensville School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 3, 2025. Proposals should be submitted to: mjoynt@mtsd.k12.wi.us and asarnow@mtsd.k12.wi.us. For questions, contact Matthew Joynt at (262) 238-8504.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Mequon-Thiensville School District?

Civic IQ tracks all active and historical solicitations from Mequon-Thiensville School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Mequon-Thiensville School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Mequon-Thiensville School District in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Matthew Joynt at (262) 238-8504. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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