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City of Caribou ITB Library Connectivity Hub Renovation 2026

City of Caribou, City of Caribou, ME·City
Jan 16, 2026
Posted Date
Feb 17, 2026
Submission Deadline
Reported: The City of Caribou
Peter Baldwin
(207) 493-4214
Caribou, Maine
Submit at: Caribou City Offices, 25 High Street, Caribou, ME 04736
NaN sq ft

Summary

Invitation for sealed bids for renovations to the existing Caribou Public Library, including a new 1,500 SF mezzanine level housing a connectivity hub, improved administrative offices, a new elevator, and an improved entrance canopy. Project funded in part by the Maine Connectivity Authority. Estimated substantial completion by August 2026.

Required Attachments

Bid Form, Contract for Construction, General Conditions, Supplementary Conditions, Specifications, and Drawings.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this ITB from City of Caribou?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 17, 2026. Proposals should be submitted to: Caribou City Offices, 25 High Street, Caribou, ME 04736. For questions, contact Peter Baldwin at (207) 493-4214.

Where can I find more RFPs from City of Caribou?

Civic IQ tracks all active and historical solicitations from City of Caribou. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this ITB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Caribou for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this ITB?

Most government agencies, including City of Caribou in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the ITB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Peter Baldwin at (207) 493-4214. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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