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REQUEST FOR PROPOSAL (RFP) Storm Drain System Cleaning and Video Inspections

Town of Redington Beach, Town of Redington Beach, FL·City
Jun 17, 2021
Posted Date
Jul 09, 2021
Submission Deadline
Reported: Town of Redington Beach, Florida
Melissa Clarke
(727) 391-3875
12 year term
Submit at: Town Clerk, 105 164th Avenue, Redington Beach, FL 33708

Summary

The Town of Redington Beach is soliciting proposals for Storm Drain System Cleaning and Video Inspections. The project includes cleaning, flushing, video recording, and mapping of the Town's storm water drain pipes, as well as the acquisition and installation of Wastop valves at designated outfalls. The Town has set a not-to-exceed project budget of $780,000.

Evaluation Criteria

Overall proposal judged to provide the best value to the Town, based on: successful performance of similar projects, ownership/access to equipment, overall quality of services, proposed cost/fee schedule, adherence to terms and conditions, responsiveness and completeness of proposal, and preference for proposals covering all project phases.

Required Deliverables

Detailed summary report of all inspections, mapping and cleaning; overall summary narrative of conditions; detailed summary of unusual conditions and defects; color copy of all video inspections; receipts for debris disposal.

Required Attachments

Attachment 1: Work References, Attachment 2: Vendor Profile Form, Attachment 3: Equipment List, Attachment 4: Public Works Additional Terms and Conditions, Attachment 5: Project Order Form

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Town of Redington Beach?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 9, 2021. Proposals should be submitted to: Town Clerk, 105 164th Avenue, Redington Beach, FL 33708. For questions, contact Melissa Clarke at (727) 391-3875.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Town of Redington Beach?

Civic IQ tracks all active and historical solicitations from Town of Redington Beach. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 12 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Town of Redington Beach for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Town of Redington Beach in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Melissa Clarke at (727) 391-3875. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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