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RFPCLOSED

REQUEST FOR PROPOSAL 2021-2022 VENDED MEALS

El Paso Leadership Academy, El Paso, TX·School
May 18, 2021
Submission Deadline
Emily Levario
4 year term
El Paso, TX
Submit at: El Paso Leadership Academy, 1918 Texas Avenue, El Paso, TX 79901

Summary

El Paso Leadership Academy is seeking proposals for vended meals services for the 2021-2022 school year. The academy will evaluate proposals based on criteria including unit meal costs, innovative approach to healthy options, service capability, experience and references, and nutrition education and awareness.

Evaluation Criteria

Unit Meal Costs, Charter Meal Costs to serve food, Innovative Approach to Healthy Options, Service Capability, Experience and References, Nutrition Education and Awareness, Completeness and Quality of Requested Information

Required Deliverables

21-day cycle menu for breakfast/lunch, executive summary of innovative approach, description of how to assist in increasing participation rates, description of how to ensure quality and delivery of vendor responsibilities, description of how to assist the school in ensuring quality and delivery of school responsibilities.

Required Attachments

Delivery site, Enrollment, and Campus Serving time; School Calendar for 2021-2022; Timeline; Request for Proposal Signature Page; Business License; Health Permit; Certificate of Liability Insurance

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from El Paso Leadership Academy?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 18, 2021. Proposals should be submitted to: El Paso Leadership Academy, 1918 Texas Avenue, El Paso, TX 79901. For questions, contact Emily Levario.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from El Paso Leadership Academy?

Civic IQ tracks all active and historical solicitations from El Paso Leadership Academy. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 4 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from El Paso Leadership Academy for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including El Paso Leadership Academy in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Emily Levario. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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