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RFSOQCLOSED

Request for Qualifications (RFQ) for Grant Administration Services

City of Lumberton, City of Lumberton, NC·City
Dec 10, 2025
Posted Date
Jan 27, 2026
Submission Deadline
Brandon Love
910-671-3805
Lumberton, NC
Submit at: 500 N. Cedar Street, Lumberton, NC 28358 (mail) or electronic format with link to file share site via email to blove@ci.lumberton.nc.us

Summary

The City of Lumberton is soliciting Requests for Qualifications for grant administration services to assist in the administration and management of a Community Development Block Grant - Neighborhood Revitalization project for the West Lumberton Floodgate. Submissions are due by January 27, 2026.

Evaluation Criteria

General Qualifications, Competence and Reputation of Firm or Individual Consultant; Prior CDBG Infrastructure Grant Experience of Firm or Individual Consultant; Qualifications of Actively Involved Staff; Ability to Address Local Needs; Availability.

Required Deliverables

Grant administration services including Citizen Participation Compliance, Fair Housing Compliance, Equal Employment and Procurement Compliance, Section 3 Compliance, Section 504 Compliance, Language Access Plan requirements, Anti-Displacement and Relocation Assistance Plan, Complaints and Grievance Procedures, Labor Standards Compliance, and completion of required reports and documentation.

Required Attachments

Individual or Firm Information, CDBG Grant Administration Experience, Consultant / Firm Capability, Documentation of compliance with state and federal debarment/ eligibility requirements.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFSOQ from City of Lumberton?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 27, 2026. Proposals should be submitted to: 500 N. Cedar Street, Lumberton, NC 28358 (mail) or electronic format with link to file share site via email to blove@ci.lumberton.nc.us. For questions, contact Brandon Love at 910-671-3805.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Lumberton?

Civic IQ tracks all active and historical solicitations from City of Lumberton. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFSOQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Lumberton for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFSOQ?

Most government agencies, including City of Lumberton in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFSOQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Brandon Love at 910-671-3805. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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