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Supplemental Instructions to Bidders & Contractors (ITBC)

Housing Authority of St. James Parish, Lutcher, LA·Local Housing Authority
Reported: The Housing Authority of the Parish of St. James
Dana Groover
(225) 869-3278
Lutcher, Louisiana

Summary

This document provides supplemental instructions for bidders and contractors responding to an Invitation for Bids (IFB) issued by The Housing Authority of the Parish of St. James. It details the conditions for bidding, bid preparation, submission, and receipt, as well as bid evaluation, protests, and contract award procedures. It also outlines general conditions for non-construction contracts and specific requirements related to labor standards, equal employment opportunity, and Section 3 of the HUD Act of 1968.

Required Attachments

Profile of Firm Form, Client Reference Form, HUD-5369-A, HUD 92010, HUD 50070, E-Verify Form, HUD 50071, Standard Form LLL, Form 5369-B, Form HUD-5370-C, SJPHA Supplemental Instructions To Bidders & Contractors (ITBC), SJPHA Sample Contract Form, Section 3 Explanation, 24 CFR Part 75

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Housing Authority of St. James Parish?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. For questions, contact Dana Groover at (225) 869-3278.

Where can I find more RFPs from Housing Authority of St. James Parish?

Civic IQ tracks all active and historical solicitations from Housing Authority of St. James Parish. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Housing Authority of St. James Parish for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Housing Authority of St. James Parish in LA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Dana Groover at (225) 869-3278. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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