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RFQCLOSED

Executive Search Services

Terrell Housing Authority, Terrell, TX·Local Housing Authority
May 05, 2025
Posted Date
May 20, 2025
Submission Deadline
Reported: City of Terrell
Sue Pfleging
36 months duration
Terrell, Texas
Submit at: 201 E NASH STREET, TERRELL, TEXAS 75160

Summary

Seeks a single firm to provide executive search and recruiting services for various Department Head level and similar positions over a 36-month engagement. Services include developing recruitment strategies, direct solicitation of candidates, background checks, and facilitating interviews.

Evaluation Criteria

Experience, methodology/process, location of vendor, cost, references, working with municipal government on high-level searches

Required Deliverables

Detailed project timeline, Recruiting profile, Recruitment brochure, Advertising strategy, Candidate solicitation, Resume review, Background checks, Interview facilitation, Employment background report, Interview process description, Correspondence, Travel arrangements, Recordkeeping, Recommended interview questions, Notification of unsuccessful candidates, Final employment offer assistance, Relocation package assistance

Required Attachments

signature pages, Form 1295

Required Staffing Roles

person(s) assigned to project

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFQ from Terrell Housing Authority?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 20, 2025. Proposals should be submitted to: 201 E NASH STREET, TERRELL, TEXAS 75160. For questions, contact Sue Pfleging.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Terrell Housing Authority?

Civic IQ tracks all active and historical solicitations from Terrell Housing Authority. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 36 months. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Terrell Housing Authority for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFQ?

Most government agencies, including Terrell Housing Authority in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Sue Pfleging. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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