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RFPCLOSED

Comprehensive Master Plan For The City Of Sallisaw

City of Sallisaw, City of Sallisaw, OK·City
Mar 19, 2025
Posted Date
Apr 10, 2025
Submission Deadline
George Bormann
(918) 775-6241 ext 215
Submit at: City of Sallisaw, Attn: City Clerk, P.O. Box 525, 115 East Choctaw, Sallisaw, OK 74955

Summary

The City of Sallisaw is seeking qualified firms to develop, produce, and present a comprehensive master plan (CMP) that provides a 20-year vision for the city. The plan should include analysis of existing conditions, future goals and objectives, and strategies for implementation. Key components include SWOT analysis, economic development, housing, transportation, land use/zoning, infrastructure, parks and recreation, Sallisaw Municipal Airport, and community facilities, with a strong emphasis on community engagement.

Evaluation Criteria

Technical and Environmental qualifications (10 Points), Past experience with comprehensive master plans within municipal government (20 points), Capability to meet time schedules and project budget requirements (20 points), Experience working with municipalities that offer a full range of utility services (20 points), Experience working with the Oklahoma Department of Commerce (10 points), Familiarity with the City of Sallisaw and past work with the City (20 points).

Required Deliverables

Comprehensive/Master Plan (CMP) document (digital and printed), Associated documentation including maps, Policy recommendations, Implementation strategies/action plans, Capital improvement plans, And public engagement documentation (summaries and raw data).

Required Attachments

Request for Qualifications/Proposal Response form, Cover Letter, Company information and organization, Project Understanding and Approach, Proposed schedule of the development timeline, Qualifications of firm including core project team members and years of experience, List of most recent comprehensive master plan projects worked on by the firm and contact information for reference, Itemized costs as described in Scope, Required forms attached to this RFQ, Business Relationships Affidavit, Non-Collusion Affidavit.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Sallisaw?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 10, 2025. Proposals should be submitted to: City of Sallisaw, Attn: City Clerk, P.O. Box 525, 115 East Choctaw, Sallisaw, OK 74955. For questions, contact George Bormann at (918) 775-6241 ext 215.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Sallisaw?

Civic IQ tracks all active and historical solicitations from City of Sallisaw. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Sallisaw for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Sallisaw in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is George Bormann at (918) 775-6241 ext 215. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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