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RFPCLOSED

REQUEST FOR PROPOSAL - ELEMENTARY SCHOOL AND GROUNDS SNOW PLOWING 2025-2026

Archuleta County School District 50-JT, CO·School
Oct 10, 2025
Submission Deadline
Reported: ARCHULETA SCHOOL DISTRICT 50 JT.
Jason Taylor
(970) 749-4296
Pagosa Springs Elementary School and Grounds
Submit at: District Administration Building, 309 Lewis Street, Pagosa Springs, CO 81147, or via email to eburt@pagosa.k12.co.us

Summary

Archuleta School District 50 JT is seeking proposals from contractors for snow plowing services at Pagosa Springs Elementary School and Grounds for the winter of 2025-2026. Proposals should detail equipment, employees, and pricing per plowing event, with specific requirements for clearing times, accumulation limits, and areas to be plowed.

Evaluation Criteria

Best value to the District

Required Deliverables

Snow plowing services for Elementary School and Grounds, including clearing parking lots, sidewalks, entrances, dumpster areas, fire lanes, and playground areas. Snow hauling may be required.

Required Attachments

List of all equipment owned, List of employees performing the service, Certificate of insurance, Proof of workers' compensation insurance, Completed and signed W-9

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Archuleta County School District 50-JT?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 10, 2025. Proposals should be submitted to: District Administration Building, 309 Lewis Street, Pagosa Springs, CO 81147, or via email to eburt@pagosa.k12.co.us. For questions, contact Jason Taylor at (970) 749-4296.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Archuleta County School District 50-JT?

Civic IQ tracks all active and historical solicitations from Archuleta County School District 50-JT. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Archuleta County School District 50-JT for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Archuleta County School District 50-JT in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jason Taylor at (970) 749-4296. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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