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RFPCLOSED

Cdbg Program Administration Services

Hyde County, Hyde County, NC·County
Jun 21, 2024
Posted Date
Jul 12, 2024
Submission Deadline
Reported: County of Hyde
Rosemary Johnson
(252) 926-4178
Engelhard, North Carolina
Submit at: PO Box 188, 30 Oyster Creek Road, Swan Quarter, NC 27885

Summary

County of Hyde is seeking proposals for planning and general administration services for a CDBG-I Infrastructure Project in Engelhard, NC. The project aims to address malfunctioning septic systems impacting environmental health.

Evaluation Criteria

Technical Approach/Project Schedule, Experience of Proposed Personnel, Prior Related Experience, Responsiveness to Client Needs, Fee Schedule

Required Deliverables

Environmental Review Records and Release of Funds, Compliance Plans, Payment Requests, Project Files, Public Hearing/Meeting Assistance, Property Acquisition/Easement Compliance, Bid Document Preparation, Construction Contract Preparation, Debarment Clearance, Labor Standard Checks, Monitoring Visit Attendance, Response to Monitoring Findings, Reports, Program Training Attendance, Income Verification, Grant Close-out Documents

Required Attachments

Fee Schedule

Required Staffing Roles

all personnel

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Hyde County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 12, 2024. Proposals should be submitted to: PO Box 188, 30 Oyster Creek Road, Swan Quarter, NC 27885. For questions, contact Rosemary Johnson at (252) 926-4178.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Hyde County?

Civic IQ tracks all active and historical solicitations from Hyde County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Hyde County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Hyde County in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Rosemary Johnson at (252) 926-4178. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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