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RFPCLOSED

Professional Services For Development Of A Crisis Communication Plan

City of Warrensburg, City of Warrensburg, MO·City
Feb 25, 2026
Posted Date
Mar 25, 2026
Submission Deadline
Ken Jennings
(660) 262-4651
3 year term
Warrensburg, Missouri

Summary

The City of Warrensburg, Missouri, Office of Emergency Management (OEM) is soliciting proposals from qualified professional firms to provide consulting services for the development and implementation of a comprehensive, multi-phase Crisis Communication Plan over a three-year period.

Evaluation Criteria

Experience of firm with similar projects, Education and experience of assigned staff, Experience working with other government entities, Expected ability to meet proposed schedule, Defined method of communication throughout project, Overall proposal clarity and completeness

Required Deliverables

Internal Communication Plan, External Communication Plan, Comprehensive Crisis Communication Plan exercises

Required Attachments

RFP packet, Contract agreement, Appendix A - Sample Evaluation Score Sheet, Appendix B - Proposal Submission Checklist

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Warrensburg?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 25, 2026. For questions, contact Ken Jennings at (660) 262-4651.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Warrensburg?

Civic IQ tracks all active and historical solicitations from City of Warrensburg. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Warrensburg for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Warrensburg in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Ken Jennings at (660) 262-4651. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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