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Request for Proposals (RFP) For Emergency and On-Call Traffic Control Services

City of Prescott, City of Prescott, AZ·City
May 16, 2024
Submission Deadline
Melissa Busby
1 year term
Prescott, Arizona
Submit at: Office of the City Clerk at 201 N. Montezuma Street, Suite 302, Prescott, Arizona 86301

Summary

The City of Prescott is seeking proposals from contractors for emergency and on-call traffic control services, with multiple contracts potentially being awarded. Services will be provided on an as-needed basis, 24 hours a day, 7 days a week, including holidays.

Evaluation Criteria

financial ability, character, reputation, resources, skills, capability, reliability, business integrity, experience and history with current and/or prior contracts, references, no unsatisfied tax or judgment liens, no convictions of crimes involving dishonesty or false statements in past ten years

Required Deliverables

Form A – Solicitation Response Cover Sheet, Form B - Price Sheet, Form C - Bid Certification, Form D – Non-Collusion Certificate, Form E - Certificate of Ownership, Form F – Bidder Qualifications, Representations and Warranties, Subcontractor's List

Required Attachments

Exhibit A (City Traffic Barricade Manual), Exhibit B (Grant/Federal Regulations)

Required Staffing Roles

Truck & Traffic Control Technician, Flagger, Supervisor, Grant / Davis Bacon Administration, AFAD Labor

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Prescott?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 16, 2024. Proposals should be submitted to: Office of the City Clerk at 201 N. Montezuma Street, Suite 302, Prescott, Arizona 86301. For questions, contact Melissa Busby.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Prescott?

Civic IQ tracks all active and historical solicitations from City of Prescott. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Prescott for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Prescott in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Melissa Busby. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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