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RFPCLOSED

Request for Proposal for Strategic Planning Services to Develop a 5-Year Strategic Plan

Niles Public Library District, Niles, IL·Library District
Sep 17, 2024
Posted Date
Oct 04, 2024
Submission Deadline
Reported: Niles-Maine District Library
Valerie Marshall
847-663-6401

Summary

The Niles-Maine District Library is seeking a qualified firm to assist in the facilitation of a strategic planning process to produce a 5-year strategic planning document. The project includes analyzing community demographics, engaging stakeholders, and facilitating visioning sessions with the board and staff.

Evaluation Criteria

demonstrated ability to perform services described; experience, qualifications and expertise; quality of work as verified by references; costs relative to the scope of services; a demonstrated history of providing similar services to comparable entities; the locality of the proposer.

Required Deliverables

A 5-year strategic planning document.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Niles Public Library District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 4, 2024. For questions, contact Valerie Marshall at 847-663-6401.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Niles Public Library District?

Civic IQ tracks all active and historical solicitations from Niles Public Library District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Niles Public Library District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Niles Public Library District in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Valerie Marshall at 847-663-6401. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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