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RFPOPEN

Recreation Instruction Classes & Camps

Town of Herndon town, Town of Herndon town, VA·City
Jul 01, 2027
Submission Deadline
Reported: Town of Herndon
Andrea Lourenco
(703) 435-6800 ext 2048
Submit at: Recreation.proposal@herndon-va.gov

Summary

The Town of Herndon is seeking proposals for programs for classes and camps (summer, spring break, winter break) sponsored by the Parks and Recreation Department. The goal is to attract offerors providing high-quality instruction, personnel, and equipment at market price or below for affordable resident programs.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Town of Herndon town?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 1, 2027. Proposals should be submitted to: Recreation.proposal@herndon-va.gov. For questions, contact Andrea Lourenco at (703) 435-6800 ext 2048.

Where can I find more RFPs from Town of Herndon town?

Civic IQ tracks all active and historical solicitations from Town of Herndon town. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

Is this solicitation still open for submissions?

Based on the posted deadline of July 1, 2027, this solicitation appears to still be accepting submissions. However, deadlines may change through amendments or addenda. Always verify the current status directly with the issuing agency before preparing your response.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Town of Herndon town for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Town of Herndon town in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Andrea Lourenco at (703) 435-6800 ext 2048. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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