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RFPCLOSED

Fixed Price per Meal Contract for School Nutrition Programs for Pre-Kindergarten, Elementary, and Middle Schools: 5 sites

Esd 159, Matteson, IL·School
Apr 25, 2024
Posted Date
Jun 17, 2024
Submission Deadline
Reported: Elementary School District 159
Janiesa Owens
(708) 720-1300 EXT:6689
1 year term
48 months duration
Matteson, IL (5 sites)
Submit at: 20700 Matteson Ave, Matteson IL 60443

Summary

Request for Proposals (RFP) for a Food Service Management Company (FSMC) for a fixed-price per meal contract for school nutrition programs across 5 sites. Proposals are due by June 17, 2024.

Evaluation Criteria

Price/Cost Proposal (23 Points), Menu Selection, Use of USDA Foods, Food Quality, Portion Sizes (7 Points), FSMC Experience, Management Plan, References, Service Capability (7 Points), Financial Conditions/Stability, Accounting and Reporting Systems (10 Points), Personnel Management and Professional Standards Plan (8 Points), Promotion/Marketing in School Food Service (5 Points), Involvement of Students, Staff, and Patrons (5 Points), FSMC Proposed On-site Supervisor and Staffing Plan (5 Points), IL State Mandated: Promotion of Health and well-being of students (10 Points), IL State Mandated: Local food products (2 Points), IL State Mandated: Hormone and pest practices (2 Points), IL State Mandated: Animal Welfare (2 Points), IL State Mandated: Contracting with Small and Minority Businesses, Women's Business Enterprises, and Labor Surplus Area Firms (2 Points), Blind Taste Testing (12 Points).

Required Deliverables

Two (2) written proposals and one (1) PDF version of submission via USB flash drive in a sealed package.

Required Attachments

Exhibit A: School/Site Data Form, Exhibit A-2: School/Site Average Daily Participation, Exhibit A-3: School/ Site Meal Service Information, Exhibit A-4: Current and Projected Enrollment, Exhibit B-1: 21-Day Cycle Menu, Exhibit B-2: Meal Choices and Options, Exhibit B-3: A la Carte Price List, Exhibit C: Minimum Food Specifications, Exhibit D: School Year 2022-2023 Sponsor Claims for Reimbursement, Exhibit E: School Year 2023-2024 Sponsor Claims for Reimbursement, Exhibit F: FSMC Equipment List, Exhibit G: Minimum Operational Labor and Benefits, Exhibit H-1: Projected Operational In-School Revenue, Exhibit H-2: Projected Operational Federal and State Reimbursement Revenue, Exhibit H-3: Total Projected Operational Revenue, Exhibit I: Projected School District/Operational Calendar, Exhibit J: Local Wellness Policy, Exhibit K: Taste Testing and/or Site Evaluation Form, if applicable, Exhibit L: Collective Bargaining Agreement, if applicable.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Esd 159?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 17, 2024. Proposals should be submitted to: 20700 Matteson Ave, Matteson IL 60443. For questions, contact Janiesa Owens at (708) 720-1300 EXT:6689.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Esd 159?

Civic IQ tracks all active and historical solicitations from Esd 159. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Esd 159 for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Esd 159 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Janiesa Owens at (708) 720-1300 EXT:6689. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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