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Request For Proposals - Door Access Control & Security Camera Upgrades And Additions

Granville County, Granville County, NC·County
Apr 07, 2025
Posted Date
May 08, 2025
Submission Deadline
Scott Phillips
Oxford, NC
Submit at: scott.phillips@granvillecounty.org

Summary

Granville County is requesting informal bid proposals from qualified vendors for electronic access door control and security surveillance camera upgrades. The project includes the installation of an electronic door access control and surveillance camera system with cloud-based storage and integration under a unified management platform at the Granville County Courthouse and Granville County Administrative offices.

Required Attachments

company introduction, W-9, contact information, three references of similar work

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Granville County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 8, 2025. Proposals should be submitted to: scott.phillips@granvillecounty.org. For questions, contact Scott Phillips.

Where can I find more RFPs from Granville County?

Civic IQ tracks all active and historical solicitations from Granville County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Granville County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Granville County in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Scott Phillips. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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