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RFPCLOSED

REQUEST FOR PROPOSALS

Chenango County, Chenango, NY·County
Oct 23, 2025
Posted Date
Nov 03, 2025
Submission Deadline
Sheri Howe
(607)337-1430
2 year term
24 months duration
Chenango County
Submit at: Chenango County – Clerk of the Board's Office, 5 Court Street, Norwich, NY 13815

Summary

Chenango County is seeking proposals for the operation and management of its public transportation system. The RFP outlines the requirements for proposals, including submission details, evaluation criteria, and contract terms. The contract will be awarded to the vendor offering the greatest benefit to the County.

Evaluation Criteria

Proposed cost per hour, approach and methods, reasonableness of overall budget and justification, organizational background, relevant experience, organizational structure, personnel, driver training plan, safety record and accident history, vehicles maintenance program, facilities and equipment.

Required Attachments

Proposer's Forms, Section VI, Forms A-I

Required Staffing Roles

Management, Drivers, Maintenance, Road, Supervisors, Schedulers, Dispatch

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Chenango County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 3, 2025. Proposals should be submitted to: Chenango County – Clerk of the Board's Office, 5 Court Street, Norwich, NY 13815. For questions, contact Sheri Howe at (607)337-1430.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Chenango County?

Civic IQ tracks all active and historical solicitations from Chenango County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 2 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Chenango County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Chenango County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Sheri Howe at (607)337-1430. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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