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Jet-A Fuel Farm & 100ll Fuel System Upgrades

Cortland County, Cortland, NY·County
Jim Dolan
(585) 905-0970 ext 347
Cortland, New York

Summary

This solicitation is for the supply and installation of a new 10,000-gallon above-ground Jet-A aircraft fuel storage tank, including a concrete slab, containment dike, sump, electrical and communications systems, lighting, emergency shut-off, fuel payment system, and replacement of the 100LL fuel pump head. An add-alternate includes a 12,000-gallon Jet-A fuel tank.

Required Deliverables

Proposal Checklist, Proposal Form, Proposal Lump Sum Bid Sheets, Proposal Bond (or Cashier's Check), Surety's Bond Affidavit, Equal Employment Opportunity Report Statement, Certification of Non-Segregated Facilities, Contractor's Certification of Eligibility, Bidder's Qualifications, List of Subcontractors and Suppliers, Non-Collusive Bidding Certification

Required Attachments

Proposal Checklist, Proposal Form, Proposal Lump Sum Bid Sheets, Proposal Bond (or Cashier's Check), Surety's Bond Affidavit, Equal Employment Opportunity Report Statement, Certification of Non-Segregated Facilities, Contractor's Certification of Eligibility, Bidder's Qualifications, List of Subcontractors and Suppliers, Non-Collusive Bidding Certification, Exhibit A, Exhibit B, Exhibit C, Exhibit D, Appendix A

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this Bid from Cortland County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. For questions, contact Jim Dolan at (585) 905-0970 ext 347.

Where can I find more RFPs from Cortland County?

Civic IQ tracks all active and historical solicitations from Cortland County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this Bid?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Cortland County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this Bid?

Most government agencies, including Cortland County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the Bid submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jim Dolan at (585) 905-0970 ext 347. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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