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Request For Bid Specification And Bid Forms For Student Transportation

Fredonia Central School District, Fredonia, NY·School
May 16, 2023
Posted Date
Jun 06, 2023
Submission Deadline
John Forbes
5 year term
Fredonia, NY
Submit at: Fredonia Central School District Business Office, 425 East Main Street Fredonia, NY 14063

Summary

Fredonia Central School District is seeking bids for student transportation services. The contract will cover Home-to-School, Field and Sports Trips, and Summer School transportation for a five-year period, subject to voter approval. Bids are due on June 6, 2023.

Evaluation Criteria

Bidder's capability to provide proper and satisfactory transportation services, technical conformance, financial information, references, vehicle list, insurance, bonding, personnel and safety programs, cost

Required Deliverables

Home-to-School transportation, Field and Sports Trips transportation, Summer School transportation

Required Attachments

Appendix A - Program Description, Appendix B - Fleet List, Appendix C - Transportation Report, Hold Harmless Agreement, Financial Information Compliance Form, Non-Collusive Affidavit of Bidder, Acknowledgment by Proposer, Sample Pricing Pages

Required Staffing Roles

Driver, Attendant/Monitor, Mechanic, Terminal Manager, Dispatcher, Safety Supervisor

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this Bid from Fredonia Central School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 6, 2023. Proposals should be submitted to: Fredonia Central School District Business Office, 425 East Main Street Fredonia, NY 14063. For questions, contact John Forbes.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Fredonia Central School District?

Civic IQ tracks all active and historical solicitations from Fredonia Central School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 5 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this Bid?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Fredonia Central School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this Bid?

Most government agencies, including Fredonia Central School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the Bid submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is John Forbes. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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