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RFPCLOSED

Request For Proposals For Disaster Debris Removal, Reduction, Disposal, And Other Emergency Debris Related Services

Ellis County, Ellis County, TX·County
Jul 17, 2019
Posted Date
Aug 28, 2019
Submission Deadline
Samantha Pickett
(972) 825-5551
Ellis County, Texas

Summary

Ellis County is soliciting proposals for disaster debris removal, reduction, disposal, and other emergency debris related services for the Emergency Management Office. The RFP details requirements for proposals, evaluation criteria, terms and conditions of the contract, and specific scope of work for various debris removal activities.

Required Deliverables

Proposal document, Attachments, Questions and responses, Addenda and special notices, Signature Form, Reference Page, Compliance with Federal and State Laws Form, Checklist, Questionnaires, Addenda (including revised forms), HUB Certificate/Form for Disadvantaged Business Enterprises, Price Book, Deficiencies and Deviation Form, Environmental Compliance and Safety Record Questionnaire, Form 1295

Required Attachments

Attachment 1: FEMA STUMP CONVERSION TABLE, Résumés, HUB Certificate/Form for Disadvantaged Business Enterprises, Signature Form, Addendum Signature Form(s), Compliance with Federal and State Laws Form, References, Deficiencies and Deviation Form, Form 1295

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Ellis County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 28, 2019. For questions, contact Samantha Pickett at (972) 825-5551.

Where can I find more RFPs from Ellis County?

Civic IQ tracks all active and historical solicitations from Ellis County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Ellis County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Ellis County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Samantha Pickett at (972) 825-5551. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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