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School District Photography (pk To 12) And Yearbooks (pk To 5)

Warren County R-III School District, MO·School
Jan 16, 2024
Submission Deadline
Julie Corrigan
(636) 645-6901
2 year term
Warrenton, MO
Submit at: 385 W. Veterans Memorial Pkwy Warrenton, MO 63383

Summary

Warren County R-III School District is seeking bids for School District Photography and Yearbooks for the 2024-2026 school terms. Bids will be awarded for a two-year term and vendors must bid on both photography and yearbooks.

Evaluation Criteria

Price, service, delivery, school district references, past performance, and prior experience

Required Deliverables

Photography services, Yearbook printing

Required Attachments

Federal Work Authorization Program ("E-Verify") Addendum, Exhibit A: Federal Work Authorization Program Affidavit, W-9, School district references

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this Bid from Warren County R-III School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 16, 2024. Proposals should be submitted to: 385 W. Veterans Memorial Pkwy Warrenton, MO 63383. For questions, contact Julie Corrigan at (636) 645-6901.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Warren County R-III School District?

Civic IQ tracks all active and historical solicitations from Warren County R-III School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 2 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this Bid?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Warren County R-III School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this Bid?

Most government agencies, including Warren County R-III School District in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the Bid submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Julie Corrigan at (636) 645-6901. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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