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ITBCLOSED

INVITATION TO BID ANNUAL CONTRACT

Hopkins County, Hopkins County, TX·County
Oct 03, 2022
Submission Deadline
Reported: COUNTY OF HOPKINS
Shannah Aulsbrook
903-438-4010
1 year term
12 months duration
Sulphur Springs, Texas
Submit at: COUNTY JUDGE'S OFFICE, HOPKINS COUNTY COURTHOUSE, 118 CHURCH STREET, P.O. BOX 288, SULPHUR SPRINGS, TEXAS 75483

Summary

Hopkins County is soliciting bids for an annual contract for gasoline and diesel fuel. Bids are due by October 3, 2022, and will be opened on the same date. The contract term is 12 months with options to renew.

Evaluation Criteria

Unit Price, Total Price, Special needs and requirements of Hopkins County, Results of testing samples, Delivery, Hopkins County experience with products bid, Hopkins County's evaluation of Vendor's ability to fulfill contract, Vendor's past performance record with Hopkins County

Required Deliverables

Gasoline & Diesel Fuel

Required Attachments

BID SHEET, BID AFFIDAVIT

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this ITB from Hopkins County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 3, 2022. Proposals should be submitted to: COUNTY JUDGE'S OFFICE, HOPKINS COUNTY COURTHOUSE, 118 CHURCH STREET, P.O. BOX 288, SULPHUR SPRINGS, TEXAS 75483. For questions, contact Shannah Aulsbrook at 903-438-4010.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Hopkins County?

Civic IQ tracks all active and historical solicitations from Hopkins County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this ITB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Hopkins County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this ITB?

Most government agencies, including Hopkins County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the ITB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Shannah Aulsbrook at 903-438-4010. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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