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RFPCLOSED

Cdbg Program Delivery And Administrative Services

Town of Danby, Danby, NY·City
Dec 11, 2025
Posted Date
Mar 13, 2026
Submission Deadline
Greg Hutnik
(607) 592-0417
Submit at: 1830 Danby Rd., Ithaca, NY 14850

Summary

The Town of Danby is seeking proposals from qualified consultants or consulting firms to provide program delivery and administrative services for its $700,000 New York State Community Development Block Grant (NYS CDBG) Housing Rehabilitation award. Services include rehabilitation program management, general administration, and miscellaneous tasks related to the grant.

Evaluation Criteria

Qualifications and references (60%), Previous experience with the consultant (20%), Management and availability (10%), Cost and reasonableness of fee (10%).

Required Deliverables

Final design for rehabilitation activities, Eligible contractor list, Client intake and qualification, Property inspections, Work write-ups, Cost estimates, Contractor selection assistance, Bid management, Contract encumbrance, Loan document preparation, Mortgage placement, Final inspections, Liaison services, Expenditure monitoring, Lead Based Paint Risk Assessment, Energy audits, Contract and payment documentation, Grant accounting system, Status reports, Environmental review, NYS documentation, Meeting attendance, Grant advice, Amendments, Performance reports, Semi-annual status reports, Close-out documentation.

Required Attachments

Statement of qualifications, relevant references, management plan, timetable for completion of projects, cost proposal (reimbursable costs and method of charging, schedule for disbursement of fee, fee for Lead Based Paint Risk Assessor services, fee for energy audit), resumes of professional personnel.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Town of Danby?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 13, 2026. Proposals should be submitted to: 1830 Danby Rd., Ithaca, NY 14850. For questions, contact Greg Hutnik at (607) 592-0417.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Town of Danby?

Civic IQ tracks all active and historical solicitations from Town of Danby. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Town of Danby for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Town of Danby in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Greg Hutnik at (607) 592-0417. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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