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Food Service Management Company Request For Proposals And Contract – Cost Reimbursable

Butler Technology & Career Development Schools, Hamilton, OH·School
Feb 13, 2026
Posted Date
Mar 03, 2026
Submission Deadline
Reported: Butler Technology and Career Development Schools
David Plotts
1 year term
12 months duration
Fairfield Township, Ohio
Submit at: Butler Technology and Career Development Schools, 3605 Hamilton Middletown Road, Central Office, Fairfield Township, Ohio, 45011

Summary

Butler Technology and Career Development Schools is seeking proposals from Food Service Management Companies (FSMC) for a cost-reimbursable contract to operate its food service program. The contract will cover various programs including the National School Lunch Program, School Breakfast Program, and others as detailed in the RFP.

Evaluation Criteria

Cost, On Site Manager resume, References, Menu quality and variety, Innovation strategies to increase student participation

Required Deliverables

Proposal, Executed contract

Required Attachments

Site/Building Listing - General Data, Site/Building Listing - Services to Be Provided, Site Average Daily Participation for Lunch, Site Average Daily Participation for Breakfast, Site Average Daily Participation for After School Snacks, Site Average Daily Participation for the Special Milk Program, Site Average Daily Participation for SFSP, Holiday Schedule, Minimum Food Specifications, Meal Pattern Charts, Program Menus, Labor Work Sheet - SFA Employees, Labor Work Sheet - FSMC Employees, Fringe Benefit Cost Sheet - SFA Employees, Fringe Benefit Cost Sheet - FSMC Employees, Projected Operations – Revenue, Projected Operations – Expenses, Independent Price Determination Certificate, Lobbying Certification, Disclosure of Lobbying Activities, Unallowable SFA-FSMC Contract Document Provisions

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Butler Technology & Career Development Schools?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 3, 2026. Proposals should be submitted to: Butler Technology and Career Development Schools, 3605 Hamilton Middletown Road, Central Office, Fairfield Township, Ohio, 45011. For questions, contact David Plotts.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Butler Technology & Career Development Schools?

Civic IQ tracks all active and historical solicitations from Butler Technology & Career Development Schools. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Butler Technology & Career Development Schools for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Butler Technology & Career Development Schools in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is David Plotts. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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