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Request for Proposals (RFP) for Architectural and Engineering Services

Livonia Central School District, Livonia, NY·School
Aug 08, 2025
Posted Date
Aug 08, 2025
Submission Deadline
Melessa Witkowski
(585) 346-4000
Livonia Central School District facilities
Submit at: 40 Spring Street, Livonia NY 14487

Summary

Livonia Central School District is seeking proposals for architectural and engineering services for upcoming capital improvement projects. The RFP outlines the scope of work, submission requirements, and evaluation criteria.

Evaluation Criteria

Proposed approach to the scope of work, Qualifications and experience of the PROPOSER, Knowledge of NYS Education Department procedures, Extent of services offered, PROPOSER's experience with similar projects, Responses from references, Suitability of the individual/firm, Special knowledge or expertise, Credentials and applicable certifications, Quality of service, Staffing availability, Architectural fees and proposed cost of services, History of accuracy of budgeted and planning costs, Timeliness in completing projects, Proposed participation and assistance with capital project pre-referendum activities, Proposed participation and District support at Board of Education meetings, Willingness and ability to maintain continuity of staff, Proposed communication techniques, Proposed plan for field visits, Previous project history of percentage of change orders.

Required Attachments

Attachment A – Proposer Submission Form

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Livonia Central School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 8, 2025. Proposals should be submitted to: 40 Spring Street, Livonia NY 14487. For questions, contact Melessa Witkowski at (585) 346-4000.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Livonia Central School District?

Civic IQ tracks all active and historical solicitations from Livonia Central School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Livonia Central School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Livonia Central School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Melessa Witkowski at (585) 346-4000. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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