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RFPCLOSED

Pampa High School Track Renovation

Pampa Isd, Pampa, TX·School
Dec 06, 2024
Posted Date
Dec 06, 2024
Submission Deadline
Reported: Pampa Independent School District
Deidra Longo
Pampa, TX
Submit at: 1233 N. Hobart, Pampa, Texas 79065

Summary

Pampa Independent School District is seeking sealed proposals for the construction of the Pampa High School Track. The project includes demolition of existing track surfacing, concrete/grout work for track curbing, compaction and preparation of the base layer, installation of new polyurethane base mat and structural spray track surfacing, and track surfacing striping. An alternate bid is requested for a 12mm thick, full-pour polyurethane track system.

Evaluation Criteria

Price (50 points), Reputation and experience of the offeror (14 points), Quality of the offeror's goods or services (13 points), Experience on similar projects (9 points), Offeror's ability to meet district's desired timeline (10 points), Vendor's past relationship with the District (4 points).

Required Deliverables

Sealed proposal for all labor and materials for the construction of the Pampa High School Track, Proposal documents and electronic copy on USB drive, Proposal Bond or Cashier's Check, Felony Conviction Notification, Form W-9, Certificate of Insurance, Workers' Compensation Coverage certificate, Antitrust Certification Statement, Certification Sheet, Contact Information, Certification Regarding Lobbying, Criminal History Check, Conflict of Interest Questionnaire, Compliance with State and Federal Laws, Acknowledgement Form.

Required Attachments

Proposal Form, Proposal Response Form, Reference Requests, Antitrust Certification Statement, Certification Sheet, Contact Information, Certification Regarding Lobbying, Felony Conviction Notification, Criminal History Check, Conflict of Interest Questionnaire, Compliance with State and Federal Laws, Completed W9, Acknowledgment Form, Exhibit A (Scope of Work).

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Pampa Isd?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 6, 2024. Proposals should be submitted to: 1233 N. Hobart, Pampa, Texas 79065. For questions, contact Deidra Longo.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Pampa Isd?

Civic IQ tracks all active and historical solicitations from Pampa Isd. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Pampa Isd for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Pampa Isd in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Deidra Longo. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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