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REQUEST FOR QUALIFICATIONS ENGINEERING SERVICES FOR THE NEW 19th WARD PUMP STATION

City of Reading, City of Reading, PA·City
Oct 19, 2022
Submission Deadline
Reported: CITY OF READING, PA
Tammi Reinhart

Summary

The City of Reading is initiating a procurement process for engineering services for the design, permitting, preparation of plans and technical specifications for the new 19th Ward Pump Station. This is a two-phase process, with Phase I being a Request for Qualifications (RFQ) to short-list firms, followed by Phase II, a solicitation of technical and cost proposals.

Evaluation Criteria

Experience and qualifications of the Engineering Team, Experience and past performance of the Team members on similar projects within the last ten (10) years, Any other experience and/or criteria the City deems relevant, Financial and legal qualifications of the Engineering Team.

Required Attachments

Cover Letter, Table of Contents, Applicant Profile, Relevant Experience & References, Key Personnel, Proposed Subconsultants, Appendix A: Financial Capacity, Appendix B: Defaults, Appendix C: Disclosure of Litigation or Administrative Proceedings

Required Staffing Roles

Project Director, Project Manager, Deputy Project Manager

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFSOQ from City of Reading?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 19, 2022. For questions, contact Tammi Reinhart.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Reading?

Civic IQ tracks all active and historical solicitations from City of Reading. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFSOQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Reading for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFSOQ?

Most government agencies, including City of Reading in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFSOQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Tammi Reinhart. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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