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BidCLOSED

Cleaning Of Vacant Housing Units

Housing Authority of the city of Guthrie, Guthrie, OK·Local Housing Authority
Mar 18, 2014
Submission Deadline
Reported: Guthrie Housing Authority
Susan Bode
(405) 282-3246
1 year term
12 months duration
Guthrie, OK
Submit at: Guthrie Housing Authority, 1524 E. Perkins, Guthrie, OK, 73044

Summary

Guthrie Housing Authority is seeking sealed bids for the cleaning of vacant housing units on an as needed basis from April 1, 2014 through March 31, 2015. The services include general cleaning of all rooms, kitchens, bathrooms, and utility areas.

Evaluation Criteria

Overall lowest, most responsive and most responsible bidder who meets the requirements of the Request for Services.

Required Deliverables

Completed cleaning of vacant housing units according to specifications, Submission of all required bid documents, And adherence to contract terms.

Required Attachments

Bid Form, Insurance Requirements - Proof of Insurance, Statement of Bidder's Qualifications Form, Non-Collusive Affidavit Form, Certification of Bidder Regarding Equal Employment Opportunity, Section 3 Clause Certificate, Letter of Assurance “A” Schedule of Subcontractor(s) Supplies Bid Solicitation, Letter of Assurance "B" Notice to all Bidders, Certification by Bidder Regarding Non-Segregated Facilities, Form W-9, Affidavit of Exempt Status under the Workers' Compensation Act, Exempt Status Fact Sheet, Family or Five or Fewer Exempt Statement, HUD-5369-A: Representations, Certifications, & Other Statements of Bidders

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this Bid from Housing Authority of the city of Guthrie?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 18, 2014. Proposals should be submitted to: Guthrie Housing Authority, 1524 E. Perkins, Guthrie, OK, 73044. For questions, contact Susan Bode at (405) 282-3246.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Housing Authority of the city of Guthrie?

Civic IQ tracks all active and historical solicitations from Housing Authority of the city of Guthrie. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this Bid?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Housing Authority of the city of Guthrie for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this Bid?

Most government agencies, including Housing Authority of the city of Guthrie in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the Bid submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Susan Bode at (405) 282-3246. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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