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RFPCLOSED

PUBLIC PROPERTY GRASS CUTTING Bid Specifications, Contract Terms and Bid Documents

Borough of Middletown, Borough of Middletown, PA·City
Dec 13, 2023
Submission Deadline
Reported: BOROUGH OF MIDDLETOWN
Matt Miller
717-902-0706 ext. 110
1 year term
8 months duration
Middletown, PA
Submit at: Middletown Borough Hall, 60 W. Emaus St, Middletown, PA 17057

Summary

The Borough of Middletown is seeking proposals for grass cutting, string trimming, and clipping clean-up services for publicly owned properties and properties with code violations from April 1, 2024, through November 15, 2024. A mandatory pre-bid conference is scheduled for December 7, 2023, and proposals are due by December 13, 2023.

Evaluation Criteria

The Borough reserves the right to award a contract to a Contractor other than the lowest bidder when it is in the best interest of the Borough to do so.

Required Deliverables

Grass cutting, string trimming, clipping clean-up, Bidder's Questionnaire, Proposed Fee Schedule, Affidavit of Contractor Non-Delinquency of Personal Property Taxes and Borough of Middletown Income Taxes Signed and Notarized, Non-Collusion Affidavit, Bid Form.

Required Attachments

Schedules A & B (Property listing and map), Bid Documents (Bidder's Questionnaire, Affidavit of Contractor Non-Delinquency of Personal Property Taxes and Borough of Middletown Income Taxes Signed and Notarized, Non-Collusion Affidavit, Bid Form)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Borough of Middletown?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 13, 2023. Proposals should be submitted to: Middletown Borough Hall, 60 W. Emaus St, Middletown, PA 17057. For questions, contact Matt Miller at 717-902-0706 ext. 110.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Borough of Middletown?

Civic IQ tracks all active and historical solicitations from Borough of Middletown. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Borough of Middletown for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Borough of Middletown in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Matt Miller at 717-902-0706 ext. 110. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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