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RFPCLOSED

FY26-27 HVAC/R Mechanical Maintenance Services Contract

Eastern Maine Community College, Bangor, ME·Higher Ed
Feb 06, 2026
Submission Deadline
Reported: Eastern Maine Community College (EMCC)
Cynthia Kasprzak
EMCC 354 Hogan Rd., Bangor, ME; Public Safety 312 Hogan Rd., Bangor, ME; Rangeley Hall 268 Sylvan Rd., Bangor, ME; Katahdin Higher Education Center 1 Dirigo Drive, East Millinocket, ME
Submit at: 354 Hogan Road, Bangor, ME 04401 or ckasprzak@mainecc.edu

Summary

Request for proposals for HVAC/R mechanical maintenance services for Eastern Maine Community College (EMCC) properties for FY26-27. Services include building HVAC/R systems maintenance, minor electrical and plumbing associated with equipment. Annual boiler servicing required by November 1, 2026. Contract excludes consumables and parts.

Evaluation Criteria

Ability to provide requested services, fees charged, and other criteria deemed appropriate by EMCC.

Required Attachments

A schedule of hourly rates, including Travel/Mileage hourly rate.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Eastern Maine Community College?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 6, 2026. Proposals should be submitted to: 354 Hogan Road, Bangor, ME 04401 or ckasprzak@mainecc.edu. For questions, contact Cynthia Kasprzak.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Eastern Maine Community College?

Civic IQ tracks all active and historical solicitations from Eastern Maine Community College. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Eastern Maine Community College for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Eastern Maine Community College in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Cynthia Kasprzak. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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