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RFSOQCLOSED

REQUEST FOR QUALIFICATIONS FOR WORKERS' COMPENSATION CLAIMS MANAGEMENT AND ADJUSTMENT SERVICES (Third-Party Administrator)

Village of Ossining Section 8 Program, Ossining, NY·Local Housing Authority
Mar 28, 2024
Submission Deadline
Reported: Village of Ossining
Karen D'Attore
3 year term
Ossining, NY
Submit at: Village of Ossining, 16 Croton Avenue, 2nd Floor, Ossining, New York 10562

Summary

The Village of Ossining is seeking proposals from qualified claims management and adjustment firms to serve as Third-Party Administrator for its self-funded liability program. The selected firm will manage and administer workers' compensation claims for the Village's employees and volunteer firefighters.

Evaluation Criteria

Competency of the firm, ability in terms of workload and availability, past performance, demonstration of knowledge and process.

Required Deliverables

Claims management and adjustment services, weekly/monthly/quarterly/annual reports, investigation of claims, assignment of defense counsel, medical consultations, preparation of checks, claim reserve recommendations.

Required Attachments

Vendor Due Diligence Questionnaire, demonstration of experience, identification of key personnel, description of practice areas, description of approach and methods, tabular history of municipal consulting experience, list of municipal references, proposed fee structure, confirmation of license, information on e-Forms usage, identification of outside counsel, organization chart.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFSOQ from Village of Ossining Section 8 Program?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 28, 2024. Proposals should be submitted to: Village of Ossining, 16 Croton Avenue, 2nd Floor, Ossining, New York 10562. For questions, contact Karen D'Attore.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Village of Ossining Section 8 Program?

Civic IQ tracks all active and historical solicitations from Village of Ossining Section 8 Program. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFSOQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Village of Ossining Section 8 Program for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFSOQ?

Most government agencies, including Village of Ossining Section 8 Program in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFSOQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Karen D'Attore. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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