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Request for Proposal Internet Service Provider Erate Funding Year 2025-2026

West Baton Rouge Parish School District, LA·School
Feb 28, 2025
Submission Deadline
Reported: West Baton Rouge Parish School System
Garrett Couvillon
225-343-8309 x1720
5 year term
West Baton Rouge Parish, Louisiana
Submit at: West Baton Rouge Parish Student Services Building, 870 Pelican Blvd., Port Allen, Louisiana 70767

Summary

West Baton Rouge Parish School System is seeking proposals for Internet Service Provider for the Erate Funding Year 2025-2026. The scope includes symmetrical lit fiber internet access for the entire district, with pricing for 10 Gbps to a max of 25 Gbps increments. The contract term sought is 3 or 4 years with an option for extension, not to exceed a 5-year total contract. Proposals must include installation, configuration, service outage reporting, and basic technical support.

Evaluation Criteria

Price - Eligible Services, Prior Experience- Past Performance, Compatibility with Current Infrastructure, Response Guarantees, Business Stability, Schedule Compliance, Environmental Objectives

Required Deliverables

Internet Service Provider services, installation, configuration, service outage reporting, technical support, service level agreement.

Required Attachments

Service Provider Identification Number (SPIN), Service Provider Annual Certification (SPAC) (Form 473), Service Provider's Form 499A filer ID, Proof of registration with the Public Service Commission in the State of Louisiana, Three references, organizational chart of management/sales/support team, Certificate of Insurance showing Workman's Compensation, Certificate of Insurance for Liability.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from West Baton Rouge Parish School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 28, 2025. Proposals should be submitted to: West Baton Rouge Parish Student Services Building, 870 Pelican Blvd., Port Allen, Louisiana 70767. For questions, contact Garrett Couvillon at 225-343-8309 x1720.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from West Baton Rouge Parish School District?

Civic IQ tracks all active and historical solicitations from West Baton Rouge Parish School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 5 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from West Baton Rouge Parish School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including West Baton Rouge Parish School District in LA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Garrett Couvillon at 225-343-8309 x1720. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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