Civic IQ
RFPCLOSED

School Age Before/After Child Care Program Services

Swallow School District, WI·School
Jan 05, 2026
Posted Date
Jan 26, 2026
Submission Deadline
Jill Ries
262-367-2000 x 1060
3 year term
Swallow School building
Submit at: Swallow School District, W299 N5614 County Road E, Hartland, WI 53029

Summary

Swallow School District is seeking proposals for a before and/or after-care program for school-aged children, to be located in the Swallow School building. This is a three-year contract, renewable annually. Bidders must hold a Wisconsin state group day care provider's license or be eligible to obtain one.

Evaluation Criteria

Strengths & Weaknesses of the proposal, Adherence to all conditions and requirements, Qualifications of the provider and staff, Staff ratio to student ratio, Price - Fee schedule

Required Attachments

Parent Handbook and Policies and Procedures Manual, Financial reference, Description and Certificate of Insurance, Copy of license or plan for acquiring one, List of three business references, Business name/contact info, One original and one copy of the Proposal, Vendor Information Sheet

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Swallow School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 26, 2026. Proposals should be submitted to: Swallow School District, W299 N5614 County Road E, Hartland, WI 53029. For questions, contact Jill Ries at 262-367-2000 x 1060.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Swallow School District?

Civic IQ tracks all active and historical solicitations from Swallow School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Swallow School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Swallow School District in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jill Ries at 262-367-2000 x 1060. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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