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RFPOPEN

Request For Proposals - Sign Inventory Services

Henderson County, Henderson County, KY·County

23 days until submission deadline — April 28, 2026

Mar 26, 2026
Posted Date
Apr 28, 2026
Submission Deadline
Nick Stallings
(270) 826-3971
Henderson County, KY
Submit at: Courthouse - 20 North Main, Henderson, KY 42420

Summary

Henderson County is seeking proposals from qualified consulting firms for two projects: 1) Lidar imaging and a countywide road sign inventory and replacement plan. 2) A list of tree removal, culvert extensions, and utility pole relocations for roads to be widened. Proposals are due April 28, 2026.

Evaluation Criteria

Relative Experience of Key Personnel, Past record of performance, Project Approach, Availability, Familiarity with project requirements and locality

Required Deliverables

Lidar imaging, Countywide road sign inventory and replacement plan, List of tree removal, Culvert extensions, And utility pole relocations, Sign survey database, Lidar imaging database

Required Attachments

Introductory Letter, Consultant Information & Qualifications, Organization and Approach, Scope of Work Statement, Conflict of Interest Statement, Contract Agreement

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Henderson County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 28, 2026. Proposals should be submitted to: Courthouse - 20 North Main, Henderson, KY 42420. For questions, contact Nick Stallings at (270) 826-3971.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Henderson County?

Civic IQ tracks all active and historical solicitations from Henderson County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

Is this solicitation still open for submissions?

Based on the posted deadline of April 28, 2026, this solicitation appears to still be accepting submissions. However, deadlines may change through amendments or addenda. Always verify the current status directly with the issuing agency before preparing your response.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Henderson County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Henderson County in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Nick Stallings at (270) 826-3971. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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