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RFPCLOSED

Notice For Bids For Hill City School District 51-2 Hill City, South Dakota

Hill City School District 51-2, SD·School
Jan 16, 2024
Posted Date
Jan 31, 2024
Submission Deadline
TJ Schmidt
(605) 574-3030
Hill City, South Dakota
Submit at: MAIL SEALED BIDS: ***PLEASE NOTE THAT IT IS A SEALED BID*** Hill City School District

Summary

Hill City School District 51-2 is seeking proposals from qualified entities for an LED Lighting Upgrade project across its High School, Middle School, and Elementary School facilities. The project includes purchasing and installing new luminaries, providing a turn-key solution, and ensuring proper disposal of old fixtures.

Evaluation Criteria

Specialized expertise, capabilities and technical competence (35%); Resources available (10%); Record of past performance (35%); Availability to project locale (5%); Proposed project management techniques (5%); Ability and proven history in handling special project constraints (10%).

Required Deliverables

Final project reporting, As-build of LED lighting luminaries, Assistance with documentation and auditing, Training for Board personnel.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Hill City School District 51-2?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 31, 2024. Proposals should be submitted to: MAIL SEALED BIDS: ***PLEASE NOTE THAT IT IS A SEALED BID*** Hill City School District. For questions, contact TJ Schmidt at (605) 574-3030.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Hill City School District 51-2?

Civic IQ tracks all active and historical solicitations from Hill City School District 51-2. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Hill City School District 51-2 for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Hill City School District 51-2 in SD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is TJ Schmidt at (605) 574-3030. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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