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IFBCLOSED

Request for Bid

El Dorado Utility District, Austin, TX·Utility District
Nov 01, 2024
Posted Date
Nov 22, 2024
Submission Deadline
Reported: El Dorado Irrigation District
Ryan Deakyne
(530) 642-4405
5 year term
60 months duration
El Dorado County, CA
Submit at: 2890 Mosquito Road, Placerville, CA 95667 or purchasing@eid.org

Summary

El Dorado Irrigation District is seeking bids for Hypalon reservoir cover maintenance and repairs for 7 district-owned reservoirs. The contract will be for one year with options for four additional one-year extensions.

Evaluation Criteria

lowest cost responsive responsible bidder

Required Deliverables

Hypalon reservoir cover maintenance and repairs, References and experience, project list, Methods for performing the work necessary to complete the repairs, BID PRICE SHEET, SIGNATURE PAGE, NON-COLLUSION DECLARATION, BID BOND, LABOR AND MATERIAL PAYMENT BOND

Required Attachments

Exhibit A – District Hypalon Covered Potable Water Storage Tank Master List, Exhibit B - Site Visit Waiver, Exhibit C – Services Agreement Sample

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from El Dorado Utility District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 22, 2024. Proposals should be submitted to: 2890 Mosquito Road, Placerville, CA 95667 or purchasing@eid.org. For questions, contact Ryan Deakyne at (530) 642-4405.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from El Dorado Utility District?

Civic IQ tracks all active and historical solicitations from El Dorado Utility District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 5 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from El Dorado Utility District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including El Dorado Utility District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Ryan Deakyne at (530) 642-4405. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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