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REQUEST FOR PROPOSALS FOR FULLY INSURED VISION INSURANCE FOR THE EMPLOYEES AND RETIRED EMPLOYEES OF THE UNIVERSITY OF TEXAS SYSTEM

The University Of Texas System Office, Austin, TX·Higher Ed
Feb 06, 2015
Submission Deadline
Reported: The University of Texas System
Laura C. Chambers
3 year term
36 months duration
Texas
Submit at: The University of Texas System, 210 West 6th Street, Room B.140E, Austin, Texas 78701

Summary

The University of Texas System is soliciting proposals from qualified and appropriately licensed vendors to offer fully-insured Vision insurance plans. The contract will be for a three-year period beginning September 1, 2015, with an option to renew.

Evaluation Criteria

Vendor licensure, compliance with and adherence to the RFP, implementation timeline and critical deadlines, the contract, financial strength, administrative capability, operational experience, provider network, provider network quality, account management team, data management, customer service, premium rates and administrative cost, security of system data, EIR accessibility rules, other factors (financial stability, organizational structure, references).

Required Deliverables

Fully insured Vision insurance plans, administrative support, legal and technical assistance, materials and staffing for Annual Enrollment meetings and fairs, implementation and account teams, customer and account service, claims processing and administration, cost containment initiatives, reporting and information sharing, vision plan statistics, consulting actuary support, technical and data exchange, communication materials, provider network, premium rate proposal, HUB Subcontracting Plan.

Required Attachments

Appendix A: Current Schedule of Benefits, Appendix B: Dataset Requirements, Appendix C: Enrollment and Plan Experience Data, Appendix D: Chapter 1601, Texas Insurance Code, Appendix E: Administrative Performance Report Template, Appendix F: Sample Contract, Appendix G: Historically Underutilized Business (HUB) Program, Appendix H: Electronic and Information Resources (EIR) Accessibility Requirements.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from The University Of Texas System Office?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 6, 2015. Proposals should be submitted to: The University of Texas System, 210 West 6th Street, Room B.140E, Austin, Texas 78701. For questions, contact Laura C. Chambers.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from The University Of Texas System Office?

Civic IQ tracks all active and historical solicitations from The University Of Texas System Office. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from The University Of Texas System Office for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including The University Of Texas System Office in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Laura C. Chambers. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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