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RFPCLOSED

Snow Removal Services for 2025-2026 School Year for Wayne County Schools

Wayne County School District, WV·School
Oct 08, 2025
Posted Date
Oct 30, 2025
Submission Deadline
Reported: WAYNE COUNTY SCHOOLS
Matt Stanley
304-272-5116
1 year term
24 months duration
Wayne County Schools including Spring Valley Area and Wayne Area sites.
Submit at: Wayne County Board of Education, Attn: Todd Alexander, Superintendent, 212 North Court Street, Wayne, WV 25570

Summary

Wayne County Board of Education is seeking sealed proposals from qualified contractors for snow removal services for the 2025-2026 school year. Services will cover 12 school sites and additional facilities, with contracts potentially awarded by individual site or feeder pattern area. The contract term is one year with the option to renew for up to two additional years.

Required Deliverables

Snow clearance services including plowing driveways, access roads, bus loops, parking lots, clearing sidewalks, and applying salt or de-icing agents.

Required Attachments

Completed bid form(s), Vendor Registration Documentation, Proof of liability insurance, Equipment list and capabilities, References for similar work completed.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Wayne County School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2025. Proposals should be submitted to: Wayne County Board of Education, Attn: Todd Alexander, Superintendent, 212 North Court Street, Wayne, WV 25570. For questions, contact Matt Stanley at 304-272-5116.

Where can I find more RFPs from Wayne County School District?

Civic IQ tracks all active and historical solicitations from Wayne County School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Wayne County School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Wayne County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Matt Stanley at 304-272-5116. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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