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RFPCLOSED

REQUEST FOR PROPOSALS (RFP) Human Resources Information System and/or Payroll System

Canyon County, Canyon County, ID·County
Dec 19, 2024
Submission Deadline
(208) 454-7507
Caldwell, Idaho
Submit at: Board of County Commissioners, 1115 Albany Street, Caldwell, Idaho 83605

Summary

Canyon County is seeking proposals for a Human Resources Information System and/or Payroll System. The RFP outlines the requirements, evaluation criteria, and submission process for interested vendors.

Evaluation Criteria

Responsiveness to the RFP Requirements, Ability/capability/skill of the Contractor, Preference for Proposers with a presence in Canyon County, References of the Contractor, Character/integrity/reputation/judgment/efficiency of the Contractor, Options and flexibility, Quality of performance of previous contracts or services, Number and scope of conditions attached to the proposal, Proposing firm's principals and subcontractors current on obligations to Canyon County, Other factors.

Required Deliverables

Acknowledgement of receipt of all RFP addenda, Completed Proposal Form, Completed Basic Information Form, Completed Non-Collusion Affidavit, Responses to all requirements of this RFP and addenda, References, Resumes of company executives and project managers.

Required Attachments

Scope of work, Proposal Form, Non-collusion affidavit, Background questionnaire, Checklist

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Canyon County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 19, 2024. Proposals should be submitted to: Board of County Commissioners, 1115 Albany Street, Caldwell, Idaho 83605.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Canyon County?

Civic IQ tracks all active and historical solicitations from Canyon County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Canyon County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Canyon County in ID, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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