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RFPOPEN

Food Service Management Company

Pilot Point Isd, Pilot Point, TX·School
Mar 30, 2026
Posted Date
May 15, 2026
Submission Deadline
Reported: PILOT POINT ISD
Brant Perry
(940) 686-8700
1 year term
48 months duration
Pilot Point, Texas
Submit at: bperry@pilotpointisd.com

Summary

Pilot Point ISD is soliciting proposals for a Food Service Management Company (FSMC) to manage and operate its nonprofit school food service for the 2026-2027 School Year. The RFP outlines the scope of work, proposal content and submission requirements, evaluation and award criteria, contract terms, and various exhibits detailing specific program requirements.

Evaluation Criteria

Cost, Years of Experience, Guarantee, Service Capacity Plan, Financial Conditions/Stability, Business Plan, Accounting and Reporting Systems, Promotion of the CNP/Student Engagement, Personnel Management/Staffing Considerations, Utilization of USDA Foods Entitlement, Reference/Vendor Performance History with similar schools system.

Required Deliverables

Proposal content and submission requirements, Including specific exhibits and certifications.

Required Attachments

Cover letter, Federal Employer Identification Number (EIN) and Corporate Identification Number, FSMC registration, Firm Offer, Offeror's contact information, Exhibit E: Schedule of FSMC Employees Part 2, Exhibit G: Price Proposal Form, Exhibit J: Anti-Collusion Affidavit, Exhibit K: Certification Regarding Lobbying, Exhibit L: Disclosure Form to Report Lobbying Activities, Exhibit N: Independent Price Determination Certificate, Exhibit P: FSMC Certification of Acknowledgement, Exhibit Q: Non-delegable School Food Authority Responsibilities, Exhibit R: Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Covered Contracts Definitions.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Pilot Point Isd?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 15, 2026. Proposals should be submitted to: bperry@pilotpointisd.com. For questions, contact Brant Perry at (940) 686-8700.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Pilot Point Isd?

Civic IQ tracks all active and historical solicitations from Pilot Point Isd. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

Is this solicitation still open for submissions?

Based on the posted deadline of May 15, 2026, this solicitation appears to still be accepting submissions. However, deadlines may change through amendments or addenda. Always verify the current status directly with the issuing agency before preparing your response.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Pilot Point Isd for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Pilot Point Isd in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Brant Perry at (940) 686-8700. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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