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Telephone Services Bid

Oneida-Herkimer-Madison Boces, New Hartford, NY·School
May 06, 2021
Posted Date
May 21, 2021
Submission Deadline
Reported: Oneida-Herkimer-Madison BOCES
Scott Morris
(315) 793-8502
3 year term
60 months duration
New Hartford, NY

Summary

Oneida-Herkimer-Madison BOCES is soliciting bids for telephone services (local and interexchange) for itself and its component school districts. The bid includes requirements for service, billing, trouble reporting, installation, and contractor qualifications.

Evaluation Criteria

Bid Evaluation (Overall Total 100 Points): Pricing Evaluation (85 Points), Contractor Qualifications (15 Points)

Required Attachments

ATTACHMENT A: Telephone Service Pricing forms, ATTACHMENT B: Bid Form, ATTACHMENT C: Bid Certification, ATTACHMENT D: Exceptions & Response Clarifications, ATTACHMENT E: Billing Systems & Features

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this Bid from Oneida-Herkimer-Madison Boces?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 21, 2021. For questions, contact Scott Morris at (315) 793-8502.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Oneida-Herkimer-Madison Boces?

Civic IQ tracks all active and historical solicitations from Oneida-Herkimer-Madison Boces. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this Bid?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Oneida-Herkimer-Madison Boces for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this Bid?

Most government agencies, including Oneida-Herkimer-Madison Boces in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the Bid submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Scott Morris at (315) 793-8502. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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