Civic IQ
RFPCLOSED

Municipal Financial Management Software System

City of Brunswick, City of Brunswick, GA·City
Mar 03, 2026
Posted Date
Mar 31, 2026
Submission Deadline
Raquel McCray
(912) 267-5538

Summary

The City of Brunswick is requesting proposals for a replacement Municipal Financial Management Software System. The desired system should provide comprehensive functionality for accounting, budgeting, cash receipting, fixed assets, payroll, and purchase orders, and integrate with existing city systems. The RFP outlines functional requirements, system and network requirements, and instructions for proposal submission.

Evaluation Criteria

Quality, clarity, and completeness of the proposal; Adherence to requirements for RFP preparation; Vendor viability and strength; Ability to meet the City's functional and technical requirements; Software scalability, flexibility, and ease of use; Compatibility and integration with existing hardware and software; Vendor's experience on similar projects; Total cost of ownership; Software demos.

Required Deliverables

Transmittal letter, Executive Summary, Company Profile, Response to Functional Requirements, Pricing Breakdown by Module, Implementation Plan & Timeline, Technical Architecture & Hosting Details, Training & Support Strategy, References from Similar Sized Cities, Appendices.

Required Attachments

W-9, CLIENT REFERENCES, OATH, REPRESENTATION AFFIDAVIT, DRUG FREE WORKPLACE CERTIFICATION, CONTRACTOR AFFIDAVIT & AGREEMENT, SUBCONTRACTOR AFFIDAVIT & AGREEMENT, LEGAL AND CHARACTER QUALIFICATIONS, STATEMENT OF INSURANCE

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Brunswick?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 31, 2026. For questions, contact Raquel McCray at (912) 267-5538.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Brunswick?

Civic IQ tracks all active and historical solicitations from City of Brunswick. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Brunswick for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Brunswick in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Raquel McCray at (912) 267-5538. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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