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ITBCLOSED

Invitation to Bid and Contract 2025-26

Glades County School District, FL·School
Oct 14, 2025
Submission Deadline
Reported: The Glades County School District
Dan Thomas
(863)-801-1976
12 months duration
The Glades County, Florida
Submit at: 400 10th Street, Moore Haven, FL 33471

Summary

This document is an Invitation to Bid (ITB) for qualified distributors to provide and deliver food and food supply related products, including but not limited to, main entrees, fruits, vegetables, bread, beverages, grocery, supply items, paper products, disposable products, contact and non-contact food items, and cleaning supplies for use in school kitchens operated by The Glades County School District. The contract period is from July 1, 2025, to June 30, 2026, with renewal options.

Evaluation Criteria

The contract award decision will be made based on the most responsive and responsible Vendor that provides the bid.

Required Deliverables

Delivery of food and food supply and non-food related products for the operation of the nonprofit food service programs.

Required Attachments

Bid Summary, Certification Regarding Lobbying, Disclosure of Lobbying Activities, Exhibit A - Location of school(s), Exhibit B – Approved menu, Exhibit C – Bid Summary, Exhibit D - Current Year School Calendar, Certification Regarding Drug-Free Workplace Requirements, Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion, Certificate of Independent Price Determination.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this ITB from Glades County School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 14, 2025. Proposals should be submitted to: 400 10th Street, Moore Haven, FL 33471. For questions, contact Dan Thomas at (863)-801-1976.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Glades County School District?

Civic IQ tracks all active and historical solicitations from Glades County School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 12 months. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this ITB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Glades County School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this ITB?

Most government agencies, including Glades County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the ITB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Dan Thomas at (863)-801-1976. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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