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RFP - Downtown Commons Event Beer Sales Vendor

Montgomery County, Montgomery County, TN·County
Mar 05, 2026
Posted Date
Mar 19, 2026
Submission Deadline
Reported: Montgomery County Parks and Recreation
Elizabeth Black
(931) 648-5720
Submit at: 350 Pageant Lane, Suite 101-E, Clarksville, TN 37040

Summary

Montgomery County Parks and Recreation is seeking proposals from qualified bartending service providers to sell beer at all 2026 Downtown Commons events. The selected vendor will be required to purchase all alcohol through the awarded beer sponsorship distributor and will retain all profits from beer sales.

Required Deliverables

Proposed list of items to be sold, Proposed event pricing, Proposed staffing numbers per event, Beer permit obtained from Montgomery County Clerk's Office, Point-of-Sale (POS) system.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Montgomery County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 19, 2026. Proposals should be submitted to: 350 Pageant Lane, Suite 101-E, Clarksville, TN 37040. For questions, contact Elizabeth Black at (931) 648-5720.

Where can I find more RFPs from Montgomery County?

Civic IQ tracks all active and historical solicitations from Montgomery County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Montgomery County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Montgomery County in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Elizabeth Black at (931) 648-5720. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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