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REQUEST FOR PROPOSALS FOR ADMINISTRATIVE SERVICES FOR THE SELF-FUNDED UT SELECT DENTAL PPO PLAN AND AN OPTIONAL FULLY INSURED SUPPLEMENTAL DENTAL PLAN

The University Of Texas System Office, Austin, TX·Higher Ed
Feb 03, 2012
Submission Deadline
Reported: The University of Texas System
Laura C. Chambers
3 year term
36 months duration
Texas
Submit at: The University of Texas System, 702 Colorado Street, Suite 2.100, Austin, Texas 78701-3043

Summary

The University of Texas System is seeking proposals for administrative services for its self-funded Dental PPO plan and an optional fully insured supplemental dental plan. The contract will be for three years with an option to renew for an additional three years.

Required Attachments

Appendix A: Current Schedule of Benefits for Self-Funded UT SELECT Dental Plan, Appendix B: Schedule of Benefits for Optional Fully Insured Supplemental Dental Plan, Appendix C: Dataset Requirements, Appendix D: Enrollment and Plan Experience Data, Appendix E: Provider Fee Schedule Template, Appendix F: Chapter 1601, Texas Insurance Code, Appendix G: Administrative Performance Report Template, Appendix H: Sample Contracts, Appendix I: Historically Underutilized Business (HUB) Program, Appendix J: Electronic and Information Resources (EIR) Accessibility Requirements

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from The University Of Texas System Office?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 3, 2012. Proposals should be submitted to: The University of Texas System, 702 Colorado Street, Suite 2.100, Austin, Texas 78701-3043. For questions, contact Laura C. Chambers.

Where can I find more RFPs from The University Of Texas System Office?

Civic IQ tracks all active and historical solicitations from The University Of Texas System Office. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from The University Of Texas System Office for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including The University Of Texas System Office in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Laura C. Chambers. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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